For Microsoft 365 Business tenant management professionals, the Admin Office 365 is your one-stop shop for managing all of your business services, users, and cloud devices. The Microsoft 365 Administrative Center is easily accessible through the Microsoft 365 application or the official Administrator Center website.
While we all agree that security is essential, SharePoint Online takes its security seriously. Maybe at times a little too serious. And while it may be good to have a lot of safety pull levers, it’s just as good as your understanding of them. This blog will explain some of the administrator roles that SharePoint, Azure AD, and Office 365 may have.
What is Microsoft Office 365 Administrative Center?
The Admin Center of Microsoft Office 365 is the primary management interface for Microsoft Office 365 services.
Any user can be appointed administrator, but traditional Exchange administrators usually manage the business environment management. Microsoft Office 365 Admin Center is a web-based portal administrators use to manage user accounts and configuration settings for Office 365 subscriber services, including Exchange Online and SharePoint Online.
Administrators can access the Microsoft Office 365 admin through a web browser with their administrative credentials.
Learn more than you need to know to become a successful Microsoft 365 reseller
Only administrator accounts can transfer other active users to the administrative role. But for security purposes, supplement the administrative role only when necessary. Your clients did not have to assign a fifty-fifty administrator to regular users ratio.
Bear in mind, the more admin users they have, the greater the security risk. Your Microsoft 365 Business is already preloaded with a group of services. As an administrator, you can manage these licenses by organization and user. Adjusting the number of permissions is as easy as going to the Administrator Center and purchasing new ones from the toll booth.
Sometimes when employees make internal moves, their approach needs to change. As an administrator, you determine which Business 365 plan the worker needs for the business group they are moving to and can be transferred. Though, numerous businesses care about how employees use their resources.
IT professionals with administrator privileges can generate usage reports for all active users using the Reports task in the Administrator Center. You can run some information on many applications: Exchange, OneDrive, and Teams, to name a few. Usage reports break down the user’s usage and individual activities. The data that can be seen in a colorful chart or list view shows which employees are using their 365 Business license entirely.
You can encourage their management and recommend training users on best practices for using it if usage is low for a particular application in your client organization.
Manage your customers
Managing active users along with their unique set of controls is one of the most influential functions of the Administrator Center. While your client’s staff is on or off, you can add and remove users. When you do this, you will need to assign them roles.
It is best to be picky about assigning an administrative role to someone. Organizational leaders may need administrator privileges. But a member of a team run by three levels of people, probably not. You can also assign users in groups, which is helpful if you group employees according to their job or department.
Device management and security
Safety is so important, especially with a partially remote workforce. Passwords expire, or users can be hacked. As an administrator, you can either receive a warning each time an employee needs to reset their password or enable them to reset their own.
If you are operating a small to medium business, the former choice may work. But for larger companies, it is imperative to give customers access to self-service resets. With the usage of the Azure Active Directory application, users can authenticate themselves through their choice of email or mobile number.
Track Microsoft 365 changes for your users
If you want to pass the latest updates to your users, employ the Admin Center. Two features you can use:
- targeted editing
- message center
The target edition is self-explanatory. You can decide which group of users should receive notifications of scheduled updates by going to the organization settings and selecting the group release settings.
As an IT professional, you can choose to boost your organization by training them early on updates.
Top 5 Office 365 Best Practices Every Admin Should Know
These best practices focus primarily on the workloads of SharePoint, OneDrive, Groups, and Microsoft Teams, so they may differ if you are mainly using one of the other workloads in Office 365.
Office 365 multi-factor authentication
We can enable and further implement MFA for your Office 365 users. There are several ways users can authenticate themselves, including mobile applications, text messaging, or calling. For applications that do not support MFA, you can create application passwords. MFA works seamlessly with Microsoft Office, web browsers, and you can even use it when connecting to Office 365 via code or PowerShell.
Redirect Windows shared folders to OneDrive for Business
End users want to store essential documents on their desktop or the My Documents folder, and IT departments are struggling with this situation for the long term. OneDrive for Business is the ideal solution to this problem, and IT can redirect these folders to OneDrive using Group Policy.
Review Secure Scores
Microsoft has invested heavily in several dashboards that check your tenant configuration according to the latest best practices in recent times. For some metrics, you will get a fix right away, and for others, you will get a detailed checklist on how to solve this potential problem.
Check access to critical admin sections
Office 365 administrators should periodically check which users have privileged access to the Office 365 system.
Email phishing attacks cost companies billions of dollars each year. Office 365 has several tools to prevent these emails from reaching your end-users, and you need to make sure they are enabled and configured for your lease.
The Microsoft Office 365 Admin Center supports user management tasks, groups, resources, recovery, support, settings, reports, and health. Each management section appears in the left menu of the portal. The administrator can choose to present the most commonly used areas as a series of tiles within the Microsoft Office 365 admin homepage.
Administrators can select, arrange and modify these tiles to suit their preferences.