Everything about Microsoft Streams

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Microsoft Streams
Reading Time: 4 minutes

Microsoft Streams is a secure video service where users can safely upload, view, and share videos. Users can organize content into channels and groups and share videos with Nexus 365 applications like Teams, SharePoint.

Microsoft Streams provides video streaming with a combination of video-level permissions, group membership, and group settings. The Microsoft Licensing and Privacy Guide provide more information about managing Microsoft Stream.

Once logged in to Microsoft Stream, you can access a series of video tutorials that show you how to securely upload and access stream videos, locate video content, create channels, and share your content. Alternatively, you can review the Microsoft Support Guide to start with Microsoft Stream before accessing the Microsoft Stream Portal.

Who is Microsoft Stream for?

Microsoft Stream is a video management and sharing service for business employees of all sizes interested in using workplace videos to connect, collaborate, learn and share information.

Anyone can easily browse and watch videos and use them on their device, when and where. Microsoft Stream is accessible on mobile apps and mobile web browsers with full functionality on iOS and Android. Plus, there are Microsoft Stream apps for iOS and Android that you can download.

Regions where Microsoft Stream hosts the data

Stream currently contains data in the following regions:

  • United States
  • Europe
  • Asia Pacific
  • Australia
  • India
  • United Kingdom
  • Canada
  • US Government Community Cloud (GCC)

Microsoft Stream will host data in the following regions in the future:

  • China
  • Germany
  • GCC-High / GCC-DoD
  • Other local regions

Important note: if you use Microsoft Stream videos and your Office 365 tenant is in a region outside of the areas where Stream is currently deployed, your data will be stored in the nearest geographic location.

Microsoft Stream Features

Microsoft Stream, the new video service that replaced Office 365 Video starting in January 2021, comes with various features. Stream is built-in intelligence features.

Here are some of the Microsoft Stream features that are currently being introduced or will be added in the near future:

Record Microsoft Teams meetings with Microsoft Flow Transcript integration

Microsoft Teams has continuously been one of the most used tools for remote and hybrid appointments and webinars. These meeting recordings are shared for later viewing.

Moreover, not all participants can join the call simultaneously due to time differences and other factors.

New subtitle features

Subtitles are a significant advantage when it comes to more accessible videos. Microsoft Stream allows administrators to activate subtitles with just one click to boost this feature, creating subtitles for your users even faster.

It is essential for viewers of hearing loss or a variety of language skills similar to Microsoft Stream transcripts.

View an administrator-led migration from Microsoft Stream (classic) to the new Microsoft Stream

It will be a platform where administrators can easily migrate videos from the classic version of the new Microsoft Stream. They can indicate the target location and other details. It is already available from November 2021.

Microsoft Teams, Onedrive, and Sharepoint video playback quality and scale for Microsoft Stream (classic)

Currently, this update aims to improve the video streaming performance and user experience for videos embedded in Microsoft Teams, OneDrive, SharePoint, and other Microsoft 365 applications. Online meetings proceed to be one of the most valuable tools for promoting effective collaboration.

Whether there are permanent Microsoft Stream permissions across applications or the integration of Microsoft Stream transcription, these developments will get us one step closer to guaranteeing that users are updated and connected anytime, anywhere.

Personal opinion about Microsoft Stream

Microsoft’s announcement of the Stream changes briefly mentions video transcription to support e-discovery and legal retention. 

Though, we will see another use for the video transcription function. It is something that will probably be much more useful to the end-user. Imagine that an organization has a massive collection of videos in its repository, and the user has to locate a specific video.

It will be much more accessible for the user to find what he is looking for if his smart search tools can include the video caption instead of just the title, description, and any other metadata. I also bet Microsoft will take these enhanced search security capabilities further. To show you what I mean, imagine you are looking for a video streaming service like YouTube for a video that will guide you through an IT-related task.

It may be relatively easy to find the video you need, but once you find it, you need to locate it with the information you are looking for. After all, you probably do not want to sit for half an hour introducing the topic. You would probably want to skip the information that interests you.

Microsoft Stream Get a SharePoint-focused rearrangement

Stream has long been part of Microsoft 365 as an enterprise video platform. It currently has many similarities to YouTube for those unfamiliar with Stream but is primarily designed for corporate use rather than public video hosting.

First, transferring video storage to SharePoint will occur in video files becoming a first-class document standard. That being said, some might be quick to point out that Microsoft 365 has been supporting enterprise video content for a long time and that videos are already a first-class data type.

Still, it is crucial that moving data from Stream to SharePoint will allow you to use and manage your video files the same way as any other data type supported by SharePoint.

Another reason why Microsoft’s announcement is significant because Stream is not the only place in Microsoft 365 where video data can live. 

Retains whether the video exists in SharePoint, Yammer, Teams, or OneDrive. For instance, it is possible to save a video file in OneDrive. This time around, any video uploaded to Microsoft 365 will be considered a streaming video.


Whether a live broadcast or a recorded broadcast, the webinar video is one of the most influential media for disseminating information and publishing important news inside and outside the organization.

Since much of the workforce works remotely or through a hybrid setup, video training (and hence Microsoft Stream) is a great tool for teaching different teams and groups and provides enterprise-level security along with deep integration and compliance features.

The platform where you store and play your videos is crucial. You need to have a compelling application to watch webinars and training videos effortlessly.

It is where Microsoft Streams shines as one of the wealthiest video platforms out there.