Lately, there have been numerous discussions about comparing G Suite vs Office 365 as software platforms for business. These two monster platforms enable businesses to be more productive and incorporate company data for easy and scalable access.
Entrepreneurs and professionals in the initial stages of their business development face the critical choice of determining which tools their team will use for collaboration, communication, and data storage. Even though there are multiple solutions on the market, the battle for customers who need a cloud-based all-in-one subscription service is mainly between Microsoft and Google.
Why is this G Suite vs Office 365 comparison critical?
We usually avoid comparing G Suite vs. Office 365 because of allegations that a company called Google Premier Partner cannot be objective.
It turns out that even though decision-makers in companies do not have any issues with independently assessing the functionality of both services and the range of applications that make them up, it is challenging for them to draw global conclusions.
Consequently, I will present the basic similarities and differences between G Suite vs. Office 365 and give a generalized profile of organizations that already pose this decision. Thanks to this, I hope that people who are still hesitant between G Suite vs. Office 365 will decide that best suits their needs.
Similarities – G Suite vs Office 365
Subscription: both office productivity packages are services that you can “hire” for a certain period. Each license you purchase is a single user account. Owing to that, you do not have to decide in advance for a significant investment. Therefore, business scaling is just a matter of buying more licenses or upgrading the package.
Both Microsoft 365 and G Suite communication tools provide a mailbox, video conferencing space, information-sharing platform, and group chat. Outlook, along with Teams and Gmail integrated with chat and Google Meet, provide similar capabilities in this regard.
Office Software: The functions of G Suite and Microsoft 365 applications overlap considerably. However, Google was created as cloud software, while Microsoft still offers immortal classic software. We can collaborate on files online and share them with people outside our organization in both services.
Security: G suite and Office services provide administrators with maximum control over company data and security.
Differences – G Suite vs. Office 365
Gmail and Outlook: The most significant difference between Microsoft and Google services is visible in the mailbox. Google workspace has integrated Gmail with all G Suite applications so that users can have email, chat, document, and video conferencing at the same time in one browser window. Through this, you can keep external and internal communication under control without changing tabs. Gmail is well-known for its advanced search features. However, local email client supporters still prefer Microsoft Outlook over Gmail.
Office Productivity Software Functionality: Although G Suite wins in communication and optimization for online work, Microsoft programs still offer the most file editing and complex operations in Excel spreadsheets.
Cloud storage – Microsoft 365 gives 1DB users of OneDrive in any package, while in G Suite, the capacity relies on two factors – the service variant and the number of users. Each account owns 30 GB of space in the basic kit, and the business package is 1 TB. Moreover, the organization gets unlimited space on Google Drive when it has more than five licenses.
A brief overview of each platform:
- It is built for power;
- Available for both web and desktop (although the web version has limited features compared to the desktop version);
- Available through Windows Mac OS and all mobile platforms.
- It was built for collaboration;
- Available for web only. Offline use of the Chrome browser is possible when file synchronization is enabled, but there are no original desktop versions for G Suite applications;
- Available through Windows, macOS, iOS, and Android.
Business Documents, Spreadsheets & Presentations
At first, it is crucial to clarify how each platform allows businesses to create and share documents, spreadsheets, and presentations.
While G Suite has a collection of applications that depict Microsoft Word, Excel, and PowerPoint, let’s look at how G Suite versions compare to standard versions in Office 365.
Word Vs. Docs
Microsoft Word is well-known, well-designed, and power-saving and has been on the market for years to fix bugs and optimize features. Even better? The latest versions of Word have added collaboration capabilities that are in step with G Suite. With the original server versions of the application, there are additional layers of data protection security.
Google Docs is more minimalist, created with collaboration in mind. Although similar to Word, the interface is not as well known and works so flawlessly. Also, because Docs does not have a native version, there is an increased risk of losing data integrity when switching between Word server versions and the web-based Docs application.
Excel Vs. Sheets
When it comes to designing intelligent business spreadsheets, Excel is the most substantial and most complete option. Microsoft Excel has advanced formatting and scripting features that are great for macro analysis and can run more complex programs directly from the Excel platform. This dynamic set of features, created for business intelligence, is not available on Google Sheets.
Sheets is an application for spreadsheets. Great for tracking contacts and making basic math equations. The application also has a built-in chat window to discuss changes in spreadsheets and collaborate in real-time. But when it comes to research data, pivot tables, and business intelligence, Sheets offers much less functionality.
PowerPoint Vs. Slides
PowerPoint is a dynamic and well-known presentation software that is widely used in the business community. PowerPoint offers formatting and styling features that are versatile and dynamic, with many attractive and built-in templates. PowerPoint also provides strong media integration with YouTube, Facebook, and Twitter. Once the video files are added to the presentation, you can download and use them in offline presentations.
Slides are similar to PowerPoint but do not offer the same variety of templates and features. The application is easy to use, and format, but the limited features allow for the creative power of PowerPoint. Slides have home integration with YouTube. Yet, a network connection is required to create and display presentations with embedded web videos.
Conclusion – How to make a decision?
After that exhaustive review of the features and capabilities – you are probably wondering, what is the final verdict of G Suite vs. Office 365? Is Office 365 or G Suite a more suitable option for your business?
It actually depends on each company’s unique requirements – but to be accurate, Office 365 is the undisputed champion. G Suite is a splendidly designed, clean, and practical platform, and it is easy to utilize and has similar features to those authorized in Office 365.
Still, it is fundamental. For companies looking for the most robust, feature-rich, professional, and customizable software package on the market, Office 365 is a win-win.