Set up Microsoft 365 in Gmail: Step by Step

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Microsoft Outlook and Google Gmail have always been seen as two separate entities (Gmail 365) that have been at probabilities with each other for decades. Check the web, and you’ll find thousands of articles in Outlook versus Gmail, though it’s like comparing lions to elephants.

Yet, both Microsoft and Google have realized that they ought to work jointly simply because it makes life more comfortable for employees who depend on Outlook or Gmail for their day-to-day work. The introduction of G Suite Sync was a step in that direction.

If you just switched from operating Gmail or MS Outlook account and missed some of the features and layout of your typical email application, there are some things you can do to make Gmail look more like Outlook (or Outlook) more like Gmail).

The interfaces of these two popular email programs are very different, but there are many ways to customize them to make them look and work the way they do for you.

Make Gmail Look Like Outlook – Step by step procedure

Hence, if you swapped from Microsoft Outlook to Gmail or used Outlook at work and want Gmail users to make your email messages look and work more like an Outlook account, you can apply a few settings to make Gmail more like Outlook.

Turn off Threading

Gmail’s default is to “thread” conversations by topic. In addition, this can be unclear because if the case is long and people are coming in and out of the discussion, it can be challenging to see what happens. Also, the messages are threads with the oldest at the top.

If you do not mind transferring threads but want the latest messages to appear at the top, you are able to add the Gmail Reverse Conversation browser extension.

Exclude categories

By default, Gmail applies the Email Categories displayed at the top of your inbox. These categories contain social, promotions, updates, and forums. If you do not want Gmail to automatically sort your inbox by these categories, you can turn them off.

Although automatic categories will no longer split your inbox if you want to use the feature, you can still look at the left bar and expand Categories to see emails that have been identified as fitting into categories.

Turn on the priority box

If you’re a fan of the MS Outlook browser version of the MS 365 subscription and you like the Focused Inbox, you can enable Gmail “Priority” inbox. You have to select the gear icon in the upper right corner to note the Quick Settings, simply scroll down, and under “Inbox Type”, select “Priority Inbox”.

Enable the preview pane

Being a fan of the MS Outlook preview panel, now you can turn it on in Gmail. Click the gear icon in the upper right corner to see the Quick Settings, and under the reading panel, scroll through the options and choose whether you have the forum open to the right of the inbox or under the inbox.

Use offline data

One of the benefits of MS Outlook is that software is installed on your computer. If you lost any internet access for just a moment, you could still read your email. On the other hand, Gmail is only available when connected to the Internet. You can set Offline to allow you to read and view email that has already arrived, even though you may need some hard disk space on your computer.

Show labels instead of icons

The bar in the Microsoft Office suite displays icons and labels for all the tools available to you. Depending on the screen size, some of the titles will be shortened, but you can hover your mouse over them to see the label. In Gmail, you see either icons or tags, though it gives the brand when you hover your mouse over the icon.

Move emails to labels as folders

Microsoft Outlook helps you organize your emails and clean your inbox using folders. You can drag emails to the appropriate folder to keep your inbox clean. Gmail uses slightly different tags in that you can apply multiple brands of emails and then search for emails by title.

Take a look at your calendar

One frustrating difference between MS Outlook and Gmail is that in an Outlook account, you can easily switch between your calendar, contacts, and tasks. In Gmail, you need to open a new tab to access your calendar. You can quickly expand the calendar into a new account from the peek view.

How to Add a Gmail Account to Outlook 365

  • Open Outlook folder;
  • Enter your Gmail address, then click Connect;
  • Enter your password and click Connect;
  • Click the Done button.

How to Perform Office 365 Forwarding Email

It is recommended that anyone on Office365 check their email in one place utilizing this feature. Forwarding email:

  • Login to Office 365;
  • Click Outlook;
  • Select Settings (gear icon in the upper right-hand of your screen);
  • At the very bottom of the Settings panel, choose to View all Outlook settings – Click Mail;
  • Then select Forwarding;
  • Under the “Forwarding” heading, please click on Enable Forwarding;
  • Then you need to type the email address you wish to forward your mail to (e.g., Gmail, Hotmail, Yahoo, etc.);
  • It is recommended to select “Keep a copy of all forwarded messages”;
  • Select Save.

2FA (two-factor authentication) is an excellent security standard that helps keep your Google Account and information a little more secure. We recommend that everyone include it, as your email account usually stores some of your most sensitive personal information.

Sad to say, this security precaution makes the import process of setting up your Gmail account in Outlook a bit more complicated by requiring you to use an application-specific password for specific applications when setting them up. The import process file apps services can create importing program to save the user attachments and accounts and import and export wizard pst files(import options).

Outlook emails and Gmail manually can be of great importance to any desktop app as a good sign to import mail.

Conclusion – Outlook to Gmail

If you use it for work or on your PC, you may want to add a Gmail account to Outlook for Office 365. The Gmail service is popular with individuals and businesses because it offers a consistent, secure service compatible with most devices and applications.

This popularity means that using Gmail in Outlook is also a typical setup, so adding your Gmail account to a Microsoft mail application can be helpful to information.

Most importantly, we now have access to my Office 365 address from Gmail and Outlook. But for the record, we at tested different methods until we found something that works to title this comparison as Gmail 365 – as this article explains.