Office 2019 vs Office 365

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Office 2019 vs Office 365
Reading Time: 4 minutes

Have you ever questioned the difference between Office 2019 and Office 365? Aren’t both just the latest version of Office applications that you use every day? For novices, don’t let the name similarity mislead you.

Even though both give you access to the desktop applications we are familiar with, many elements stand out from each other. Microsoft Word, Excel, PowerPoint, Outlook are some of the most widely used applications across the globe.

During the last few years, Microsoft has packaged these applications differently to appeal to different segments of customers and take over the competition from Google Workspace (formerly known as G Suite) and other applications.

That led to the emergence of two products: the newer Microsoft 365 based on the cloud and the conventional Microsoft Office software, now in its current Office 2019.

Microsoft Office 365 Vs. Office 2019: What are they?

The path these two products are presented is the crucial difference. Microsoft Office 365 is an online cloud-based subscription service where you pay a certain amount per month to access applications like Word and Excel. On the other hand, Office 2019 is physical software, which means that you make a one-time payment and buy that product.

Both versions come with their own set of features, such as the number of devices allowed, the availability of updates, and more. But there is not much difference in the look and feel of the applications.

So whether you are using Microsoft 365 or Office 2019, your Word or PowerPoint will look the same, so there is no learning curve. Of course, you will need Internet access to access Microsoft 365 for many purposes, as it is an online service and offers web apps along with enterprise mobility.

What is Office 2019?

Office 2019 is the newest version of the conventional Office suite, after Office 2016. It sells as a one-time purchase with a one-time subscription for a PC or Mac and is yours forever. Office 2019 includes Word, Excel, Outlook, PowerPoint, and more for home or business use.

There is no upgrade opportunity when the next version comes out; you will have to buy it at a total price. While Office 2019 users will not obtain any feature updates, they will acquire frequent stability and security updates and five years of mainstream support.

What is Office 365?

Office 365 is a subscription-based service from Microsoft that provides you with Office applications and cloud-based services monthly or annual.

There are various subscription plans – for home users, small and medium businesses, large enterprises, schools, and non-profit organizations.

What is essential to note is that Office 365 offers web-based access to traditional Office applications (such as Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, etc.) and a wide range of other web-based applications and services such as Teams, Yammer, Stream Sway, and so on.


The most important difference between Microsoft 365 and Office 2019 is the connection to the cloud. Both apartments have access to OneDrive, Microsoft’s cloud storage service.

But Office 2019 does not come with any storage space in OneDrive, and you do not get access to online versions of applications like Word, Excel, and Powerpoint.


If you are using the desktop version of Microsoft Office applications, there should be no noticeable difference in performance between Office 2019 and Office 365.

Desktop applications are essentially the same for both services. However, this may change further as Microsoft 365 users receive automatic updates, and Office 2019 remains the same.


While Office 2019 is still relatively new in usage, Microsoft already plans to phase it out. The company announced that expanded support for Office 2019 will end in 2025, and no more security fixes will be released after that.

Meanwhile, Microsoft only offers limited technical support for Office 2019.

Office 2019 vs Office 365: Pros and Cons

Office 365 pros

  • A single license can be employed across six people/devices
  • Free upgrades and continual updates
  • Supports lower versions of Windows 10, 8, 7, and macOS
  • Access to all Office apps
  • Exemplary customer support
  • A free version of Microsoft Teams

Office 365 cons

  • The yearly/monthly payments are a constant hassle
  • You are not going to use all the Office apps and features
  • Changes are speeding up with every release
  • Service downtimes are impacting robust productivity
  • Limited functionality for Word and Excel

Office 2019 pros

  • One-time payment
  • You pay only for what you need
  • No overwhelming changes
  • Supports both Windows 10 and macOS
  • Strong macro creation and functionality with Microsoft Visual Basic
  • Office 2019 cons

Office 2019 cons

  • One license can be set on one device only
  • Upgrades are expensive
  • No customer care support
  • No backward compatibility with any of the older versions of Windows

How each version of Office is serviced

While payments define a difference between Office 2019 and Office 365, Microsoft’s shift to faster development and publishing pace is ultimately more important to consumers – and the IT professionals who support them. Keep in mind that Office 2019, as traditional software, is made and sold in conventional ways.

Microsoft enables monthly security updates for Office applications, typically on the second Tuesday of each month. It also fixes unsafe errors for the first five years of the SKU life cycle. Office 365, on the other hand, has an entirely different service model.

While Office 365-licensed Office applications receive the same security patches (and insecure fixes) distributed as Office 2019, they also acquire new features and scheduling functionality twice a year. As new features and functionality increase, applications evolve until, at some point, Microsoft says they are different enough to guarantee a new numeric name, e.g.

It will then pack those versions into an upgraded package for customers who continue to make one-time, advance purchases.


If you intend to use only Word, Excel, and PowerPoint, Office 2019 is significantly cheaper for you. The same is true when you do not want to use these applications regularly, and even when using them, it is only from one device. Again, this helps if you use Microsoft Office extensively for business productivity. Business technology is on the rise and many enterprise plans are included in the Microsoft 365 package.

Moreover, if you plan to use all productivity apps and use them on all devices, Microsoft 365 is a good choice. The bonus is that the features are upgraded automatically, so you can access new ones while being published at no extra charge.

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