The corporate world uses Office 365 to enhance collaboration and productivity through cloud services and apps. But Office 365 security risks aren’t anything new. As a matter of fact, Microsoft isn’t responsible for protecting sensitive data. Instead, that responsibility falls on your shoulders.
To explain the gravity of the situation, we have to address the top security concerns plaguing Office 365 tenants. No security concern is more alarming than a potential data breach. Data breaches can put entire organizations at risk of going bust. Hackers try to exploit many Microsoft Office applications and cloud-based applications such as Outlook and OneDrive to acquire sensitive data. Credential theft and privilege abuse are also alarming security risks companies need to address to maintain business continuity.
The way to address these security concerns is by utilizing the best security methods available to Office 365 tenants. Organizations must stop cyber threats by using methods not necessarily included with Office 365. For example, Microsoft provides a platform to streamline business operations and tools to backup essential data. Still, it doesn’t have advanced threat protection tools.
So with data integrity being your responsibility, what are the superior methods to eliminate Office 365 security concerns? That’s the topic of discussion in this guide, so we will tell you what these methods are. Let’s start.
Protecting Accounts With Multi-Factor Authentication
Your Office 365 account is at risk of a potential breach in many ways. Hackers will try to use email communication to hack your log-in credentials and gain access to your Office 365 tenant. Since your Office 365 tenant is connected with many apps, it becomes one of the most devastating security-related risks. The issue becomes even more damaging if you use the same password for other tools and services, such as your bank account.
Luckily, you can protect your Office 365 tenant by using multi-factor authentication. Multi-factor authentication, sometimes called two-factor authentication, uses third-party software to generate a log-in code. Then, you connect your Office 365 account with the software to add an extra layer of protection.
Every time you log in to your Office 365 account, you will need the code from the third-party app. Otherwise, you won’t be able to. Multi-factor authentication is one of the best security measures to protect against unauthorized access. Even if Office lacks similar security features, you can easily enable multi-factor authentication.
Using Third-Party Solutions for Advanced Threat Protection
Even if Microsoft includes Microsoft Defender as part of the Office 365 tenant, there’s no telling if the antivirus can stop advanced threats from breaching your mailboxes and data centers. In most cases, Microsoft Defender is an okay antivirus that will stop most common forms of malware.
And malware protection is the antivirus specialty. But as you all know, advanced threats are more complex and require more stopping power. These threats are serious security challenges and one of the most common security concerns regarding data loss. As such, you must keep your data secure using third-party solutions for advanced threat protection.
These tools are vital for keeping valuable data safe. They also come with recommended security features that detect malicious software. Detection is the main goal of advanced threat protection. Once they detect a potential threat, they alert security teams and global administrators about the appropriate course of action.
These tools can help with email security, where they will scan emails for malicious attachments and suspicious file types. Simply put, advanced threat protection solutions protect your entire infrastructure from ransomware, phishing attacks, and similar advanced threats.
Utilizing the Power of Email Encryption to Protect Sensitive Data
Email security is one of the most important areas to pay attention to. Don’t believe for a second that a hacker will try to exploit Office applications like Microsoft Teams or OneDrive. Instead, he will try to exploit your organization through the Outlook email service.
Email is the preferred method of launching cyber attacks. Hackers gain access to company data through ransomware, phishing attacks, and similar advanced threats. Even if you disable legacy email protocols for multi-factor authentication, you risk falling into a phishing scam. Additionally, getting into the Office 365 security settings does the hacker no good if they cannot view the contents of an email.
That is what email encryption is. Email encryption makes it possible to receive encrypted email messages from your coworkers for data sharing and file sharing, and data protection. Email encryption works by using a decryption key to decipher an encrypted email. Without the key, you won’t be able to view the contents of the email. Every person in the organization gets a decryption key. Only that person can decipher an encrypted email as it is solely intended for them.
So even if a hacker manages to get ahold of an Office 365 tenant, they won’t be able to view an encrypted email.
Eliminating Office 365 security concerns can be done using the Security and Compliance Center native to Office and third-party tools and software. These can set up security-related tasks and compliance control measures that make it challenging to get breached and leak sensitive information.
Without a doubt, hackers aren’t the only threat to worry about when it comes to cybersecurity. Internal threats can be just as damaging for an organization as external threats. So if you want to protect your Office 365 account, enforce these three expert cybersecurity methods.