Well-Used Strategies to Perform the Office 365 to G Suite Migration Process

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office 365 to g suite migration
Reading Time: 4 minutes

Office 365 to G-Suite migration is a long process with many obstacles. But if done correctly, data migration from Office 365 can be done fast and easily. Most businesses that need to migrate to the Google workspace do it out of convenience. G-Suite is one of the most easy-to-use collaboration environments that enhances your organization’s efficiency.

That’s not to say Office 365 isn’t effective, but organizations migrate from one cloud-based service to another for whatever reason. G-Suite is easier to use compared to Office. On the other hand, Office 365 gives organizations access to a set of tools for greater collaboration.

So, on the one hand, by migrating from Office 365 to G-Suite, you’re sacrificing a more professional environment for ease of use.

If that’s precisely what your organization needs, we will outline the strategies to perform the migration for your user accounts, administrator accounts, and vital data. Let’s start.

What Data Can You Migrate?

Before we discuss the strategies, let’s discuss what data you can migrate from Office 365 to G-Suite. Right out the bat, it’s essential to mention that you won’t be able to migrate all data. Some data will need to be manually migrated through unconventional methods. But the data you can migrate through Google Admin Console are emails, contacts, calendar data, tasks, resources, and public folders.

Let’s get into the well-used strategies to perform administrator account and user account migration.

Pre-Migration Process – Setting up Roles for Office 365 User Accounts

The first strategy is to nail the pre-migration process. The pre-migration process makes it seamless to migrate data through G-Suite Admin Console by setting roles for each Office 365 user’s mailboxes and accounts.

You can assign roles to future Google Workspace accounts. The roles include: “Application Impersonation” and “View-Only Configuration.” Follow the steps to do that:

  • Log in to your Office 365 account and navigate to the Admin Center;
  • Under “Security & Compliance,” click on “Exchange;”
  • Go to the “Permissions” section, click on the “+” sign and assign the “Application Impersonation) role. Repeat the same step and assign the “View-Only Configuration” role.
  • Navigate back to the Exchange Admin Center and select “User roles.” Click on the “+” sign and add your account or any other account that will connect from G-Suite to Office 365.

Migration Process – Using Google Data Migration Service

The best strategy to migrate data from Microsoft Exchange Online or any other application, so long as the type of application is supported, is to use Google Data Migration Service. Google’s native data migration option works brilliantly and allows you to migrate any data through the Admin Console home page. Here is how to do that:

  • Log in to the Google Admin Console by using your Google administrator account;
  • Click “Data Migration” and choose the type of data you wish to migrate from Office user mailboxes. As an example, we will outline the process for email migration;s
  • Choose “Email” and select the mail server you wish to migrate. All the options will be available to you on the “Migration List;”
  • Select “Connection Protocol” and select the protocol. If you don’t know the protocol, you can select “Auto Select.” You can also select the Exchange Web Services protocol. Before you end, add your Office 365 email and password to connect the protocol;
  • Click “Next” before you reach the final section, where you’ll need to switch the data from Office 365 to G-Suite.

With that, the data migration service was completed successfully. You now can migrate email and other data types from your Office 365 account to your Google service account. Here is how to do that:

  • Navigate to your Google Admin workspace and click on “Add,” and select “User Options;”
  • In the “Migrate From” field, add your Office 365 account by entering the email address;
  • In the “Migrate To” field, select “email;”
  • Start the migration process. After some time, you will see a “Migration completed successfully” message. Exit the migration by clicking on the “Exit Migration” option.

With these steps, you can migrate mailboxes for specific users. Remember that this covers the steps to migrate mailboxes for single users. To migrate email data for multiple users, you will need to select the “Multiple Users” option in the “Add” section.

Why Migrate From Office 365 to G-Suite?

Office 365 and G-Suite are excellent cloud-based services that help organizations streamline business operations and increase productivity. Both software excels in unique areas and faces drawbacks in others.

For example, Office excels at collaboration and productivity but lacks in ease of use. On the other hand, G-Suite excels at ease of use but lacks many productivity and collaboration tools. G-Suite also offers excellent accessibility. The software is swift and much faster than Office 365.

With G-Suite, tasks such as accessing files and documents, sending and receiving emails, and previewing data are fast. This is all due to the amazing integration of G-Suite into modern applications. For example, you can open email attachments from your mailbox without needing to open a separate application to open the said attachment.

These are all important benefits that G-Suite uses to their advantage. And now you know how to migrate data and use the native migration tool of Google Workspace.


That concludes this guide on how to migrate from Office 365 to G-Suite. As you can see, there’s a pre-migration process you have to go over before migrating data from any user mailbox. Even if the process seems complex, it’s not once you get the hang of it.

We hope this guide will help you the next time you need to migrate data from Office 365 to G-Suite.