We bet you’ve heard a lot about the features of Office 365. The cloud version of Microsoft Office is offered on a subscription basis. Still, you may not discover how many unique features that you might not have known it makes that are easy to use and highly efficient for businesses and those who use them for personal reasons.
Microsoft Office 365
Microsoft Office 365 is what any business needs. It is a suite of cloud-based productivity and collaboration apps that combines all existing Microsoft 365 online applications (Word, Excel, Outlook, PowerPoint, OneNote, Publisher, Sway, and Access) into a cloud service, counting Skype for Business along with Microsoft Teams as the significant Office applications for communication and cooperation. In a Word document, you are able to assign tasks with automatically grant edit permission.
Companies of all sizes believe that working with Microsoft 365 and Office software is increasingly popular because of its ability to drive productivity, profitability, and corporate success.
Here are 10 best features of Office 365 that you might not have known:
The cloud provides a unique way for organizations to stay productive through increased collaboration. Because Microsoft 365 is cloud-based, multiple people can edit the same document at once (in Word, PowerPoint, or Excel), and you can even watch the edits as they are made, as well as see who makes the edits.
Teams can cooperate with Microsoft Word, Excel, and PowerPoint. Users can view real-time edits or additions their colleagues make to the document. It saves each version automatically to revert to older versions quickly. Also, it ensures faster and simpler collaboration between employees and departments, resulting in improved productivity.
Communicate with ease
The good thing about it is your team will have unlimited Skype minutes. This feature can play a crucial role in facilitating timely communication with your colleagues; moreover, as you can practice it to instant message your teammates, conduct audio or visual conversations by transferring the screen with them in conferences.
Notably, you can resume Skype conversations even after you exit from apps via your desktop or mobile version of Skype. High priority messages from the previous version grant better data insights, i.e., to filter data, you need a proper project management tool.
Transform your data into a 3D map
The latest version of Excel has a new feature called Power Map, which lets you convert rows of data into images. If that data is geographic, it will be placed on a 3D map.
The newest version of Excel has a feature called Power Map. Power Map takes your data and turns it into a 3D map. You can display your data in stacked columns, grouped columns, bubbles, heat maps, or regions!
Turn notes into calendars
How often do you write notes about tasks to be completed? We’ll assume this is relatively common, and you can now write a to-do list in OneNote and then quickly turn it into to-do tasks and reminders in your calendar. You can also automatically add meeting details (date, location, attendees, etc.) to your notes and email them to your team.
One of the most striking interactive data visualization features of OneNote is how well it syncs with Outlook. Also, you are able to create notes in OneNote and then convert those notes into tasks with deadlines and reminders in your calendar!
Add an email signature
There is no more need for printing a document, signing it, and scanning or faxing it. Outlook has a free electronic signature app by DocuSign that allows you to electronically sign and email docs and collect signatures from others.
Better charts, graphs, and pivot tables
One of the most crucial features of Excel is quickly turning data into charts. Now Microsoft has a new “Quick Analysis” feature that lets you quickly view and click through all the different ways to present your material visually.
Single Sign-on (SSO)
Users can store their passwords in the system tray of their machine to avoid having to sign in repeatedly.
Microsoft 365 Single Sign-On (SSO) lets your users sign in to miniOrange apps and sync with their Office 365 account to sign in to their accounts using those Office 365 credentials.
SSO will help users seamlessly log in to their account automatically using their Active Directory credentials, which means they do not have to re-enter their credentials after logging in to their machine.
Support & Security
Customers receive business-class service, including IT administrative telephone support, financially supported 99.9% on-the-job warranty, geo-unnecessary data centers, disaster recovery, robust security, privacy controls, and standards.
Office 365 has integrated security and ongoing compliance for us always to know where our data is and who has access to it. You are also able to delete all data remotely from your mobile device if it is lost or stolen.
Office 365 comes with Microsoft MyAnalytics, which helps you track and analyze how you spend your time at work. Keeps a detailed diary of your work activities, finds areas that need improvement and gives you tools to use your time more efficiently.
Its Outlook plugin displays activity cards based on your recent work experience and lets you respond based on activity. Also, through Email Digests, you will receive a weekly email digest that gives you the highlights of your previous week.
Resume reading feature
The option not to read is not on the table. Some essential official documents, such as legal ones, can be very long. However, being limited in time makes it difficult to set aside time to plow 70 pages.
With the Resume Reading feature in Office 365, you can enter and drop the document whenever and wherever you go directly from where you left off, regardless of the device type. Because it automatically marks the last page you read, it’s a more convenient and organized way of reading.
Office and Microsoft 365 come with a complete list of tools that will make you and your colleagues more productive! Because you have been using the Office apps for many years, it is easy to stick to old habits.
For example, you probably remember all kinds of keyboard shortcuts. Once you have adapted to the changed interface, you will want to use your favorite application similarly.
Moreover, you may be missing out on new features that could revolutionize the way you work!
Microsoft inspires businesses to increase productivity with its products, and they continue to push collaboration to another level. We at OnlineOfficeSetup365 hope that these top 10 features of Office 365 will be your guide in the quality utilization of the entire Microsoft service.